How To Live Stream An Event: A Step-By-Step Process

Events are a great way to collaborate, celebrate, and discuss, but post-COVID-19, the world has greatly changed its way of consuming events.

Live streaming has come into the big picture, paving new pathways for all social events.

The benefits and reach of live streaming an events are mammoth when it comes to location-based participation. 

But where does one get started, how to live stream an event,the  best way to live stream an event, and how to reap the benefits of it? To answer all these questions, read through the article.

What Is Live Event Streaming?

Simply put, live streaming is streaming of real-time events in video and audio format through an internet connection from a streaming platform without being recorded.

Why Must You Know How To Livestream An Event?

Understanding the reasons on how to livestream an event will help you move ahead of competitors by letting you focus on the what lacks in your journey of live streaming, so here is a list of elements that needs to be covered 

  • Increases participation: To bring in a different set of new audiences to a new event involves huge money and it’s a difficult task for streamers, live streaming on the other hand uses social media to bring in more audiences.
  • Learn about your audience: Knowledge about your audience is crucial, as it helps you determine your content and target space more effectively. Without audience awareness you might end up delivering wrong information to the wrong set of audiences.
  • Share the moment: Get positive feedback from your viewers and share it on social platforms, capture the best moments in your session and make it a cherishable and audience driving aspect.
  • Enhances Brand Awareness: Builds your brand identity across the globe by letting you be known by a new viewer base. Branding options like themes, logos, icon additions add more value to your brand while live streaming.
  • Real-time engagement: Creating a space to interact with potential customers is a huge task, live streaming opens up an opportunity to it. Engagement is made possible with real-time chat and other interactive tools like polls, emoticons and feedback submission.
  • Cost-effectiveness: Conducting an offline event with business customers sums to a huge amount of money, time and human management, whereas live streaming cuts down on those while bringing more space for new audiences. 

⚡️ Read Also: Live Event Streaming: What is the future? in 2024 🌟

Step-by-Step Guide: How to Livestream an Event Successfully

how to livestream an event, Step-by-Step

To live stream an event, you’ll need careful planning and the right tools. Start by choosing a platform like YouTube, Facebook OnTheFly, or Twitch.

1. Choosing The Right Platform

Selecting the right streaming platform is very important. Some of the best live streaming platforms include OnTheFly, YouTube, Facebook Live, Twitch, and Instagram.

2.Target Your Audience

Fix a goal and target audience on whichever platform you are choosing to use. Utilize the platform’s unique features.

3.Internet Essentials

Make space for quality audio and video equipment, ensuring a professional streaming output.

  •  A high-definition camera
  •  a dedicated microphone,
  • a stable and high-speed internet connection
  • proper lighting are a must

Test-run your equipment beforehand to avoid technical glitches. 

4.Selecting An Encoder

An encoder is a tool used to convert your audio and video signals into a format suitable for online streaming. There are two types of encoder hardware and software, and the best available software options include OBS Studio, Streamlabs OBS, and XSplit.

5.Streaming Setup

Set up a proper video resolution, frame rate, bitrate, and encoder settings for better streaming quality.

6.Rehearse Beforehand

Conduct rehearsals for your streaming event to avoid issues while streaming so that it helps in delivering a professional live stream.

7.Engaging Your Audience

Interacting with your audience is crucial, so choose a platform with real-time chat features to answer questions and acknowledge feedback. Engage them with polls, contests, or Q&A sessions during the event.

8.Promotion And Marketing

Utilize social media, email, influencers, and your website to create promotion for your event. Share snippets, reels, and BTS content to build anticipation.

Collaborate with influencers to maximize your reach and attract a wider audience.

9.Monetization Strategies

Explore monetization! There are plenty of platforms where monetization is available for live streaming without compromising on the viewer experience.

10.Monitoring And Analytics

Monitor viewer count and engagement levels and understand the data to improve your streaming in real-time. Analyze the insights into audience demographics for future optimizations.

11.Recording And Repurposing Content

Save your live stream for future use. Repurpose the content into shorter clips, podcasts, or blog posts to maximize its value and reach a broader audience over time.

Live stream an event within minutes and without any software now!

Which Events Can You Live Stream?

What Is Live Event Streaming?

Here are some use cases where content creators can make use of live streaming in different industries:

Product Launches: Live streaming can be highly effective if industries release products to people from different parts of the world with a live, engaging event.

Conferences: Live streaming conferences build a sense of collaborative discussions, interviews, and panel discussions and save a lot of effort and time.

Concerts And Festivals: Live streaming a concert or music festival is feasible and generates more income with fans and followers to participate from different parts of the world. Post-COVID, most of the film festivals are conducted online, with a huge number of participants.

Educational Workshops And Classes: Live streaming educational classes help students engage consciously with digital learning by asking questions in real time.

Live Shopping Event: Live streaming increases the sales of e-commerce businesses by hosting a shoppable live stream featuring product demos. This increases your brand value and creates a new shopping experience for viewers.

Earnings call: Businesses use live streaming earnings calls for a wide range of purposes, from investor relations and transparency to personal branding and Q&A sessions.

Companies like Tesla and Alphabet are currently putting this into action.

Trade Shows: Online Trade shows and exhibitions let vendors go virtual and host online booths so that online viewers can interact  and get with their products and services easily.

What Are The Benefits Of Live Streaming An Event?

  1. Wider audience reach
  2. Cost effective
  3. Real-time engagement
  4. Exploring new income stream
  5. Building brand awareness

Preparation For Live Streaming

Before going for a live streaming event, make sure you ask these questions:

  • What is the purpose of live streaming that event?
  • Which platform is best for live streaming?
  • What are the features of streaming?
  • Will you monetize the event?

Stream Easily In All Social Media Platforms Hassle Free

  • Keep it simple- Don’t complicate your live stream, schedule the event with a time table and act accordingly, sometimes exposing your timetable to your audience will help them prepare their activities.
  • Practice the event, if possible- Rehearse before act, as it may not lead you to make mistakes during the live stream, hundreds of possibilities are there for a technical glitch, so keep backup for all your equipment. 
  • Reduce the CPU’s workload- Test run your PC because the CPU might crash with the overload of the performance of the software you are using for live stream.
  • Engage the audience- Use interactive tools like real-time chat, polls, and collect constant feedback to engage your audience throughout the live streaming session, a monotonous singular conversation will bore the audience. 


In conclusion,  by following these steps, you can create a compelling and memorable live stream experience for your audience. Successful live streaming requires a thoughtful approach encompassing platform selection, technical setup, audience engagement, promotion, and post-event strategies.Platforms like Restream, OnTheFly, and Streamyard hold these features. Try them out and make your mark!


Why is live streaming events important?

Live streaming events drive more engagement, create new opportunities for business development, increase your business identity to millions of viewers and bring in better results.

What platform is best for live streaming?

OnTheFly is the best platform for live streaming videos and pre-recorded videos, it offers multiple features like studio-grade recording, Multi streaming, Studio branding, Individual Live analytics, Live Webinar, Face Visual effects.

What is the purpose of livestream?

Live stream broadcasting serves many purposes, it brings in more engagement, increases viewership, builds brand awareness and creates business opportunities.

How does OnTheFly support online live streaming events?

OnTheFly offers multistreaming possibilities thereby opening a space for more viewership and business in multiple social media platforms like youtube, facebook, twitch and 50+ other platforms.

How do I host my own event?

Once you register your profile in OnTheFly by filling in the basic details, you can start hosting your event right away in minutes.

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